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Best Tips & Tricks To Handle the Guest List

Screen Shot 2014-09-16 at 9.18.43 PMEvery once in a while, we like to share some of our best kept tips and tricks for wedding and event planning success where your guests are concerned. As professional’s in all things weddings, birthdays, galas, holiday parties and more, we’ve seen everything and we know what works and what will make your life easy as you’re planning this day. Here are a few pointers:

1. Write thank-you notes as gifts come in.

Your friends and family must be thanked for their gifts and support, so instead of writing hundreds post wedding, respond right away with a note after getting some of those gifts early.

2. Assess the plus-one scenario.

Do a faux seating chart in your mind, and imagine whom your single pal would sit with. If it’s a table of singles that she knows pretty well, then you’re all set. If it’s a table of couples (making her the odd one out) or if it’s a table of singles where she won’t know anyone, consider bending the rules. If asked why you’re not allowing single friends to bring guests, size constraints or your parents’ never-ending guest list are always good fallback white lies.

3. Prioritize Your People.

Pare down your guest list with the “tiers of priority” trick. Place immediate family, the bridal party, and best friends on top of the list; follow with aunts, uncles, cousins, and close friends you couldn’t imagine not being there. Under that, list your parents’ friends, neighbors, coworkers, and so on. If you need to make some cuts, start from the bottom until you reach your ideal number.

4. Make a Uniform Kids Policy.

You have four choices: You can welcome children with open arms; you can decide to have an “adults only” wedding; you can include immediate family only; or, you can hire a child care service to provide day care either at the reception space, in a hotel room, or in a family member’s home. To prevent hurt feelings, it’s wise to avoid allowing some families to bring children while excluding others (unless, of course, the children are in your bridal party).

5. Know your bar.

Typically, you need one bartender per 50 guests to keep the line at a minimum. But if you’re serving a signature cocktail that cannot be made ahead of time (or in large quantities), consider adding an extra server designated to this task.

6. Write Down Your Digits.

Carry an emergency contact sheet on your wedding day. Keep the paper with names and phone numbers of all your vendors in your purse — it may come in handy in case your limo driver gets lost or you decide you’d like your photographer to take some behind-the-scenes shots.

Are you in a wedding planning crisis? Do you have a huge birthday bash to throw together? Let us help. For more planning assistance, call us for a complimentary consultation.

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